Manual Tracking

Administrators can manually sign visitors in or out directly from the Admin Panel. This is useful when a visitor does not have an RFID key, forgot their key, or needs to be registered retroactively.

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Manual Tracking — sign a visitor in or out from the admin panel

When to Use

Use manual tracking when:

• A visitor does not have an RFID key
• The RFID key is lost or not working
• A visitor arrived but forgot to scan
• An administrator needs to correct attendance records

How to Use

1

Navigate to Manual Tracking in the Admin Panel. You can find it in the sidebar navigation.

2

Select a visitor. Search for the visitor by name or surname.

3

Choose the action. Select whether you want to sign in or sign out the visitor.

4

Confirm. Click the submit button. The system creates a track record with the current timestamp.

How It Works

When an administrator performs manual tracking:

• A POST /admin-api/track/visit request is sent to the backend.
• The track record stores the admin ID of the administrator who performed the action (for audit purposes).
• If the visitor is a student and ERP integration is enabled, attendance is updated in iSAMS automatically.
• The visitor's status on the Dashboard updates immediately.

INFO

Manual tracking creates the same type of track record as an RFID scan. The only difference is that the admin ID is recorded instead of a terminal ID, making it easy to distinguish manual entries in reports.

Differences from RFID Tracking

Feature	RFID Terminal	Manual Tracking
Who performs it	Visitor scans their key	Administrator does it
Authentication	Terminal auth (Terminal-Name + Bearer token)	Admin JWT token
Audit field	terminal_id stored in track	admin_id stored in track
Where	Public terminal at entrance	Admin Panel in browser
Sign in/out	Automatic (alternates)	Admin chooses explicitly